Commitees of the Council
COMMITTEES OF THE COUNCIL
MEMBERSHIP SERVICES, ADVOCACY AND PUBLIC AFFAIRS COMMITTEE
- CS. Jacqueline Oyuyo Githinji – Chairman
- CS. Jane Mwangangi
- FCS. Sunil Devani
- CS. Austin Ouko
- CS. Amalia Mukiri Mungathia
- CS. Rose Gweyani Awero
- CS. Victoria Nthenya Muya
TERMS OF REFERENCE OF THE MEMBERSHIP SERVICES, ADVOCACY AND PUBLIC AFFAIRS COMMITTEE
- Disseminate information on the Institute and create positive image of the Institute.
- Create awareness of the role of the Institute and the certified public secretaries profession in Kenya.
- Promote national, regional and international recognition of the Institute.
- Arrange personal and media contacts.
- Arrange networking with other relevant professions both locally, regionally and internationally for the purpose of the advancement of the profession.
- Inform, educate and update members and the public at large on issues related to and of interest to the certified public secretaries profession.
- Organize Institute events such as the Economic Management Symposium, National Budget workshops, Annual Dinner and Luncheon for members.
- Ensure that members pay their subscriptions as required, identify any defaulters and recommend them for further action including deregistration as a last resort.
- Deal with any other membership issue regarding the promotion of the Institute and the certified public secretaries profession in general.
- Generate publicity proposals to enhance and raise the profile of the Institute both locally and internationally.
- Lead in the development and re-branding of the Certified Secretary profession.
- Advise the Council on the marketing and publicity opportunities in the market.
- Develop and implement marketing plans.
- Review the marketing objectives in line with the Institute’s vision and mission.
- Develop advocacy and marketing guidelines.
- Establish and oversee implementation of marketing and publicity strategies to attract members and non-members to the Institute’s events.
- Advise on advertising programmes for all events of the Institute.
- Provide guidance on the print and electronic media to ensure effective communication are established and maintained.
- Provide guidance on pre-coverage and post-coverage of the Institute’s events across all print and electronic media.
- Develop and manage the operating budget of the advocacy and marketing strategy.
- Receive and respond to issues regarding marketing and publicity of the Institute.
- Conduct periodic evaluations to assess the effectiveness of marketing and publicity strategies to ensure the set objectives are being achieved.
- Formulate strategies on seeking sponsorship for the major events of the Institute.
- Develop appropriate publicity guidelines for every major event of the Institute.
- Ensure publication of relevant information that relates to the Institute and its activities.
- To develop and implement the monthly Governance Forums
GOVERNANCE, LEGISLATION AND DEVOLUTION COMMITTEE
- CS. Diana Sawe Tanui – Chairman
- CS. Godfrey Owino Oyugi
- CS. Eric Opiyo
- CS. Rosemary K.A. Barasa
- CS. Joshua Onyango Ochuka
- CS. Mary M Njuguna
- CS. Nannette Wangari
TERMS OF REFERENCE FOR THE GOVERNANCE, LEGISLATION AND DEVOLUTION COMMITTEE
- Study the Certified Public Secretaries of Kenya Act with a view to suggesting and recommending any amendments or changes considered necessary for the regulation of the certified public secretaries profession.
- Consider existing and proposed legislation and recommend, suggest or propose changes and amendments in areas affecting or likely to affect the profession.
- Identify opportunities for Certified Secretaries to work at the Counties
- Develop and continuously review the Governance Frame Works for Certified Secretaries working at the County Government
- Work closely with County Governments and identify gaps in Corporate Governance that would require Capacity Building and other support services from the Institute.
- Monitor and advise on the implementation of the devolution process.
- Carry out the other roles in regard to legislation and devolution as the Council may direct from time to time.
FINANCE ADMINISTRATION AND STRATEGY COMMITTEE
- CS. Nelson Walusala Nyongesa - Chairman
- CS. Bryan Chebii
- CS. Rogers Kinoti
- CS. Eunice Muyoka
- CS. Irene Karimi Riungu
- CS. Martin Njoroge Njeri
- CS. Mwangi Kahora Gitonga
TERMS OF REFRENCE OF THE FINANCE ADMINISTRATION AND STRATEGY COMMITTEE
- Guide the preparation of the annual budget.
- Monitor financial performance against the approved budget.
- Formulate strategies for improving the financial position of the Institute.
- Ensure sound financial management and accounting practice including maintenance of books of account and preparation of periodical/management accounts and annual financial statements.
- Review of membership fees and other fees.
- Deal with staff matters including recruitment, staff welfare, training and development, performance management, discipline and separation.
- Advise the Council on corporate policies and strategies.
- Guide the development of the strategic plan.
- Monitor the implementation of the strategic plan.
- Maintain and develop information technology facilities including the Institute’s website.
- Study the fiscal policies with emphasis on the national budgets and taxation and how these impact on the economy.
- Study other financial policies and regulations in Kenya with reference to:
- Retirement schemes
- Collective investment schemes
- Capital markets
- The Stock Exchange
- Money markets
- The relevant regulatory bodies and how they promote effectiveness and harmony in the financial sector.
- Examine issues and policies relating to government debt in relation to both fiscal and monetary practices.
- Perform any other thing as may be necessary to enable it to comprehend and advise the Council on issues involving the Performance of the Financial Sector in Kenya
- Report regularly to the Council on specific matters involving the economy and any other aspect of the finance sector in Kenya.
- Examine the policies, issues and legislation of Kenya’s monetary fiscal and financial systems.
PROFESSIONAL DEVELOPMENT, INNOVATIONS AND STANDARDS COMMITTEE
- CS. Waweru Mathenge – Chairman
- CS. Salome Onyoka
- CS. Jacqueline Waihenya-Maina
- CS. Evans Lagat
- CS. Hilda Marigu Njeru
- CS. Violet Kibera
- CS. Jostine Nasenya Wekesa
TERMS OF REFERENCE OF THE EDUCATION AND PROFESSIONAL DEVELOPMENT COMMITTEE
- Maintain, promote, increase and update professional competence of members and the public through arrangements of seminars, symposia, conferences, courses and other training activities in professional, technical and other related matters.
- Arrange training materials for members and students and liaise as necessary with writers and publishers on matters connected therewith.
- Arrange Library facilities for members and students.
- Liaise with KASNEB on matters relating to CPS syllabi and examinations, standards and policies.
- Liaise as necessary with other organizations concerned with training of members and students.
- Support the formation and maintenance of student’s associations.
- Promote the certified secretarial profession to secondary school and university students and to all those persons aspiring to be certified public secretaries.
- Undertake anything incidental to the foregoing terms of reference with a view to developing and maintaining members’ and students’ professional knowledge and competence.
- CS. Erastus Gitau - Chairman
- CS. Wairimu Waiyaki
- CS. Pauline Wamuyu Kimotho
- CS. Beatrice Amolo Oluoch
- CS. Orlando Mario Da Costa- Luis
The Disciplinary Committee is formed in accordance with the requirements of Section 25 of the Certified Public Secretaries of Kenya Act Cap 534. It operates as provided by Sections 26 and 27 of that Act.
AUDIT RISK AND COMPLIANCE COMMITTEE
- FCS. Denis B. Aroka - Chairman
- CS. William K. Koech
- CS. Joyce Mihadia Afanda
- CS. Mary Kamau
- CS. Peter Kitonyo
- CS. Jonah Njuguna Kariuki
- CS. Julius Mungai Gichamba
TERMS OF REFERENCE OF THE AUDIT RISK AND COMPLIANCE COMMITTEE
- To monitor, recommend and provide advice to the Council on the Integrity of the Financial Statements of the Institute, including its annual and quarterly reports, preliminary results announcements relating to its financial performance or other financial information to be made public, focusing particularly on :
- compliance with accounting standards and the consistency of application of, and any changes in, accounting policies both on a year on year basis and across the Institute;
- any important areas where judgment must be exercised, taking into account the views of the external auditor;
- the methods used to account for significant or unusual transactions where different approaches are possible;
- significant adjustments resulting from the external audit;
- material information presented with the financial statements, such as the corporate governance statement (insofar as it relates to audit and risk);
- to ensure clarity of disclosure in financial reporting and the presentation of a balanced and understandable assessment of the Institute’s financial position;
- Follow up on auditing of the Institutes books of account and financial statements.
- to have the primary responsibility for determining the terms of engagement and remuneration of the Institute’s external auditor for audit services and overseeing the relationship with the Institute’s external auditor;
- to oversee the selection process for a new external auditor and, if the external auditor resigns, to investigate the reasons for the resignation and decide on any action to be taken;
- to assess at least annually the auditor’s qualifications, experience and resources and the effectiveness of the audit process which shall include a report from the external auditor on its own internal quality procedures to monitor the external auditor’s compliance with applicable legislation and guidance on the rotation of audit partners;
- to review and discuss the audited financial statements with the Institute’s Secretariat; Finance, Finance and Strategy Committee and with the external auditor and to address any issues which arose during the audit;
- review Institute’s arrangements for the confidential, anonymous submission by members and employees of the Institute on concerns regarding matters which could have a material impact on the Institute, and to ensure that these arrangements allow proportionate and independent investigation of such matters and appropriate follow up action;
- to review the Institute’s procedures for detecting fraud and to review the investigation and remediation of any alleged or suspected fraud;
- to review the status of the compliance programme (policies, training, monitoring and audit) at the Institute to ensure adherence to applicable legal and regulatory standards and to the Code of Ethics where there may be a material impact on the Institute ; and
- to consider other matters as notified from time to time by the Council.